Front Desk Receptionist

Description

Job Description

We are seeking a dedicated and friendly receptionist to join our client's team.

This position is Temporary and will start Part Time for 3 Weeks and then transition to Full Time Hours for another 4 Weeks.

As the first point of contact for our company, you will play a crucial role in providing exceptional customer service and maintaining a positive atmosphere for our clients and guests. Your primary responsibilities will include answering phones, providing assistance to callers, greeting and directing walk-in guests, and handling various administrative tasks as needed.

Key Duties

• Answering Phones: Manage incoming calls in a professional and courteous manner. Provide information, take messages accurately, and direct calls to the appropriate person or department.

• Providing Customer Service: Assist clients and visitors with inquiries, requests, and appointments. Ensure that all interactions reflect our company's commitment to excellent customer service.

• Greeting Walk-In Guests: Welcome visitors with a warm and friendly demeanor. Direct them to the appropriate area or person they are meeting.

• Data Entry: Accurately enter information into our database or system as needed. Maintain organized records and files to ensure efficient retrieval of information.

• Administrative Support: Assist with various administrative tasks such as sorting mail, scheduling appointments, and coordinating meetings. Provide general support to other team members as required.

• Maintaining Reception Area: Keep the reception area clean, organized, and presentable at all times. Ensure that informational materials are stocked and readily available for guests.

• Communication: Communicate effectively with colleagues and other departments to relay important messages or information promptly.

Qualifications

• High school diploma or equivalent.

• Previous experience in a receptionist or customer service role preferred.

• Excellent communication and interpersonal skills.

• Strong organizational skills with attention to detail.

• Proficiency in basic computer skills and data entry.

• Ability to multitask and prioritize tasks effectively.

• Professional appearance and demeanor.

• Flexibility to adapt to changing priorities and work schedules.

Requirements - Must be able to perform receptionist duties, including answering inbound calls, greeting visitors, and managing incoming and outgoing mail

• Strong customer service skills are required, with a focus on providing a positive experience for all visitors and callers

• Experience in administrative assistance is necessary, including managing schedules, organizing files, and supporting team needs

• Must be proficient in data entry, with a focus on accuracy and attention to detail

• Excellent communication skills, both written and verbal, are necessary for this role

• Must be able to multitask and manage time effectively in a fast-paced environment

• Knowledge of office equipment, such as fax machines and printers, is necessary

• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint is required

• Must be able to maintain professionalism and confidentiality in all interactions

• A high school diploma or equivalent education level is required for this role.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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